PLEASE CHECK IN AT THE VOLUNTEER TABLE.

GLOVES MUST BE WORN AT ALL TIMES.

The Clinic Recorder is responsible for maintaining the Recorder’s sheet’s and the Incident Log and completing the Clinic Report, as well as documenting the vaccination status of each cat.  The Vaccinations Station will administer two vaccines, one that protects against panleukopenia/herpes virus/calicivirus/feline leukemia and one that protects against rabies.  Rabies certificates/Medical Record Forms will be signed by the surgeon or vet student administering the vaccines.Clinic Recorder assures that all females leaving the Spay Stations and all males leaving the Neuter Station are recorded on the Recorder’s sheets.  The Recorder’s sheet is required by the State Veterinary Board. The Incident Logs are reviewed by the Board of Directors to improve clinic procedures and ensure clinic safety, and the Clinic Report is used to plan and improve future clinics.

Before the Clinic

1)     OBTAIN the Recorder’s Notebook from the Supply Coordinator.  This includes the Recorder’s sheets, incident log, clinic report, color chart, list of spay surgeons, list of vet students

During the Clinic

1)     LIST the names of all surgeons, spay vet students, and neuter vet students.  Update list as needed throughout the clinic.

2)     VERIFY the veterinarian’s signature. Advise the Spay or Neuter Transporter if you need a signature.

3)     RECORD in the Recorder's Notebook from the Medical Record Forms the following information:

a.     Gender and color of cat

b.    Cat’s pre-operative status: Pregnant, Lactating, In Heat, Kitten, Cryptorchid (See the Medical Record Forms)

c.     Number of fetuses (if pregnant)

d.    Surgeon or vet student who performed the surgery

e.     Spay site: Flank or Midline, double check by look at the cat

f.     Fluids or other post-surgery treatment ordered

g.    Other observations or complications

NO CAT (MALE OR FEMALE – ALIVE OR DEAD) MAY LEAVE THE SURGERY AREA

WITHOUT BEING RECORDED ON THE Recorder’s Sheet.

4)     FILE the Medical Record Forms in numerical order in the file box.

5)     MEET with the Discharge Supervisor prior to discharge to explain any relevant medical problems that must be communicated to the caregivers.

6)     GIVE the file box to the Discharge Supervisor.

7)     MAINTAIN the Incident Log, a record of all problems (no matter how trivial) that occur during the clinic. 

After the Clinic

1)     PREPARE the Clinic Report, including:

Ø  Number of veterinarians, volunteers and cats

Ø  Volunteer start time and end time

Ø  Surgery start time and end time

Ø  Hours of surgery

Ø  Number of cats per vet per hour

Ø  Discharge end time

2)     SUBMIT all logs and reports to the Clinic Supervisor or Supply Coordinator.

Medical Record Form – Records Station

Operation Catnip of Gainesville • Date: _________________ • Cat name:  F8-_______________

(352) 380-0940 • operationcatnip@vetmed.ufl.edu • PO Box 141023 • Gainesville • FL 32614

RABIES CERTIFICATE

Species:           Cat          Weight: under 20 lbs          Sex:      □  Male, altered     □  Female, altered

Age:                 □  3-5 mo old     □  6–12 mo old     □  ≥ 12 mo old     Color:  ­­______________________    

Breed:  □  DLH     □  DMH     □  DSH     □  Siamese/pointed  __________________________

Producer:  Fort Dodge RabVac 3 Serial #: ________________           Expiration: □ 1 year     □ 3 year    

Other vaccines:  Fort Dodge Fel-O-Guard/FeLV (FeLV, FPV, FHV, FCV)    □ Initial dose    □ Booster    

Veterinarian signature:               __________________________________             

Veterinarian name & license #:    __________________________________

OPERATION CATNIP MEDICAL RECORD

OPERATION CATNIP SURGICAL RECORD

SURGEON: PLEASE CHECK